Maine's Capital Area

The Travis Mills Foundation supports recalibrated veterans and their families through various programs that help these heroic men and women overcome physical and emotional obstacles, strengthen their families and provide well-deserved rest and relaxation.

We support these veterans through our nationally recognized retreat located in the Belgrade Lakes Region of Maine. Veteran families who have been injured in active duty or as a result of their service to our nation receive an all-inclusive, all-expenses-paid, barrier-free experience in Maine where they participate in adaptive activities, bond with other veteran families and enjoy much-needed rest and relaxation in Maine’s outdoors.

APPLY HERE:      Office & A/R Administrator

Job Type:  Regular part-time up to 34 hours per week  

Work Location:  In office at 647 Castle Island Road, Mt. Vernon, ME
Start Date:  August 7, 2023

Position Summary:

The Office & A/R Administrator is responsible for accurately accounting for all donations, providing excellent customer service to our donors, and able to multi-task to ensure all office daily goals are achieved. Exercises independent judgment, effective communication skills, and reliability as a valued team member within a growing non-profit foundation.

Essential Duties and Responsibilities:

• Process donations through remote banking and enters into QuickBooks
• Process cash deposits and enters into QuickBooks
• Works with Fundraising/Development Associate to accurately get information into Salesforce and Pledges entered into QuickBooks
• Processes all ACH donations and enters into QuickBooks
• Opens all daily mail, sorts, and distributes appropriately
• Maintains petty cash fund and record keeping
• Responds to all general correspondence inquiries, emails, calls, and communications in a timely manner
• Responsible for maintaining/ordering/receiving all office materials and supplies
• Responsible for all shipping including TMF store orders, staff materials, programming items, daily mail, and large mass mailings a few times a year
• Assists with specialized mailings of cards/letters from all Administration staff members
• Provide general support and information to all office visitors
• Responsible for keeping office supplied, clean, organized, all with a professional atmosphere
• Other duties as assigned by supervisor. 

Minimum Qualifications (Knowledge, Skills, and Abilities):

• High school diploma or GED equivalent required
• Experience as an office administrator preferred but not required
• Passionately committed to our mission: veterans and military families
• Non-Profit experience preferred but not required
• Fast, proficient, and accurate typist
• Extensive knowledge of QuickBooks, Microsoft Suite and other administrative programs
• Outstanding communicator, both orally and written
• Excellent customer service skills
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Detail-oriented and exceptional organizational skills
• Professional demeanor

At the Travis Mills Foundation, our Mission and Core Values are of the utmost importance.

Family-Focused – everyone from our staff, donors, volunteers, constituents, and the community at large are treated like family.  

Honest & Inclusive – we are honest with one another and respect one another’s opinions.  Team members and guests feel important, valued, and empowered to be themselves.  

Growth & Development- Staff is encouraged to grow personally and professionally. 

Pristine Reputation – We pride ourselves on providing families with an experience “better than Disney World”.  We act with a mission-first mindset and focus on providing the highest quality of customer service.